Room Lookup to support internal images

I wanted to bring up a concern and propose a potential improvement to our room lookup feature. Currently, we use Google Sheets to configure this feature, and hosting the associated image files ourselves requires them to be stored in a publicly accessible folder.

This approach has raised security concerns, as the floor maps of our offices often contain sensitive information, such as exit locations, office layouts, and other details that could potentially be exploited by bad actors if exposed on the public internet.

To address these concerns, it would be ideal if we could host these files internally—such as on SharePoint—while still enabling the bot to serve up the images during searches. Hosting the files internally would allow us to:

• Maintain Security: Ensure sensitive information is not accessible outside the organization.
• Enable Flexibility: Easily update and modify floor maps as needed without exposing links externally.
• Enhance Control: Leverage internal platforms like SharePoint to enforce access restrictions and track usage.

This change would give us the ability to safeguard sensitive information while maintaining the functionality of the room lookup feature.